To use an email server on a VPS, you need to set up a mail transfer agent (MTA) like Postfix, configure DNS records (MX, SPF, DKIM, and DMARC), secure the server with SSL/TLS, and connect it to an email client or webmail for sending and receiving emails. Once configured correctly, a VPS-based email server gives you full control over your email system, better deliverability, and improved privacy compared to shared hosting or free email services.

Now, let’s go deeper and explain everything step by step so you can confidently run your own email server on a VPS.
 

What Is an Email Server on a VPS?

An email server on a VPS (Virtual Private Server) is a self-managed mail system hosted on a virtual machine. Unlike shared hosting email, a VPS provides dedicated resources, a unique IP address, and full root access. This allows you to customize email settings, control spam filters, and scale as your needs grow.

Businesses, marketers, developers, and agencies often use VPS-based email servers for transactional emails, business communication, or bulk mailing (when compliant with laws).

 

Why Use a VPS for Email Hosting?

Using a VPS for email offers several advantages:

• Full control over configuration and security
• Better deliverability with proper IP and DNS setup
• No shared IP reputation issues
• Custom email limits and automation support
• Higher privacy and data ownership

If you are sending important business emails or running email-based automation, a VPS is a reliable long-term solution.

Prerequisites Before Setting Up an Email Server

Before you start, make sure you have the following:

• A VPS (Ubuntu 20.04 or 22.04 is recommended)
• A registered domain name
• Root or sudo access to the VPS
• A clean VPS IP address (not blacklisted)
• Basic Linux command-line knowledge

How to Use an Email Server on a VPS? Step-by-Step Guide

Step 1: Choose the Right VPS Provider

Not all VPS providers are email-friendly. Select a provider that allows SMTP traffic on port 25 or supports alternative ports like 587.

Important tips when choosing a VPS:

• Ask if SMTP is blocked by default
• Ensure reverse DNS (PTR record) is supported
• Prefer providers with good IP reputation

Popular email-friendly VPS providers include cloud hosting companies that explicitly allow mail servers.

Read More: How to Use an Email Server on a VPS?