To send the same email to multiple recipients separately Outlook, you can use features like Mail Merge, BCC, or automation rules—but the best method (if you want each recipient to receive an individual email) is Mail Merge. This ensures each person gets a separate message without seeing others.

If you send emails normally (using “To” or “CC”), all recipients can see each other. To avoid that and send individually, follow the methods below.

Method 1: Use Mail Merge (Best Professional Method)

This method sends personalized individual emails using Microsoft Word + Outlook.

What You Need:

• Microsoft Outlook

• Microsoft Word

• Microsoft Excel (optional for list)

Step-by-Step Guide: Send Same Email to Multiple Recipients Separately Outlook

Step-1: Create Recipient List

In Excel:

• Column A: Name

• Column B: Email Address

Example:

Step-2: Open Word → Start Mail Merge

• Go to Mailings tab

• Click Start Mail Merge → E-mail Messages

Step-3: Select Recipients

• Click Select Recipients → Use Existing List

• Choose your Excel file

Step-4: Write Your Email

Type your message in Word.

Example:

Read More: Send Same Email to Multiple Recipients Separately Outlook

• Click Insert Merge Field

• Add Name or other fields
  
   

  Step 6: Send Emails

• Press Finish & Merge, then select Send Email Messages

• Choose:

  • To: Email column

  • Subject: Your subject line

  • Format: HTML or Plain Text

• Click OK — Outlook will send separate emails to each recipient

  Method 2: Use BCC (Quick but Not Fully Separate)

  If you want a faster method:

  Steps:

• Open new email in Microsoft Outlook

• Result:

• Recipients cannot see each other

• BUT they still receive the same email copy (not personalized)

•  

• Add your email in To

• Add all recipients in BCC

• Send