To use Gmail with Microsoft Outlook, the incoming mail server (POP3) uses port 995 with SSL, and the outgoing mail server (SMTP) uses port 587 with TLS or port 465 with SSL. These secure settings allow Outlook to send and receive Gmail messages safely while meeting Google’s authentication and encryption requirements. Now let’s go deeper and explain exactly how Gmail POP and SMTP settings for Outlook work, why these settings matter, and how to configure everything correctly without errors.
Why Use Gmail with Outlook?
Many users prefer:
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Gmail for its reliability and spam filtering
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Outlook for its desktop interface, calendar, and productivity tools
By connecting Gmail to Outlook using POP and SMTP, you can:
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Manage Gmail from Outlook
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Send emails using your Gmail address
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Keep local backups of emails
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Use Outlook features with Gmail accounts
Understanding POP and SMTP in Simple Terms
Before configuring anything, it’s important to understand what each server does.
POP (Incoming Mail Server)
POP3 (Post Office Protocol version 3) downloads emails from Gmail to Outlook. Emails may be removed from Gmail’s server depending on your settings.
SMTP (Outgoing Mail Server)
SMTP (Simple Mail Transfer Protocol) sends emails from Outlook through Gmail’s servers so messages appear as sent from your Gmail address.
Both servers must be configured correctly for Outlook to work properly.
Gmail POP Settings for Outlook (Incoming Server)
Gmail POP Server Details
Setting Value
| Incoming server (POP3) |
pop.gmail.com |
| Port |
995 |
| Encryption |
SSL |
| Authentication |
Required |
| Username |
Your full Gmail address |
| Password |
App password (recommended) |
Enable POP in Gmail (Required)
POP is disabled by default in Gmail. You must enable it manually:
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Log in to Gmail
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Go to Settings → See all settings
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Open Forwarding and POP/IMAP
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Select Enable POP for all mail or new mail
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Save changes
Without this step, Outlook will not receive emails.
Read More: What Are Gmail POP and SMTP Settings for Outlook?
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